AweSync.Mail Product Overview

AweSync.Mail is designed to synchronize emails and contacts from IBM Lotus Notes to Google. Google can be used in its turn as an intermediate storage to synchronize mail and contacts with your mobile, such as iPhone, Android, Windows Phone, etc. AweSync.Mail works on any Linux, Mac OS X or Windows system where you can install and run IBM Lotus Notes.

Some of the most important features are listed below:

Note: If you enable HTTP proxy functionality in AweSync.Mail settings, you need to activate your Google account - you will be prompted about it in your web browser and will receive email notification from Google. The following address will be opened a in a new browser window: and you'll need to click Continue button on the web page to allow AweSync.Mail to synchronize emails through our intermediate web service.

Please note that this is a fully functional release with a 30 days trial period.


AweSync.Mail Getting Started

When AweSync.Mail is downloaded and installed, it will show you Setup Wizard which will guide you through configuration steps.

  1. Set your Lotus Notes settings: enter your password to Password field and press Verify... Your Username, Database Location and Database Path will be detected automatically.

    AweSync.Mail - Wizard

  2. Setup proxy (if needed): enable "Use proxy" checkbox and select required proxy settings.

    AweSync.Mail - Wizard

  3. Enter your Google credentials under Google Settings section and click Verify...

    AweSync.Mail - Wizard

    The message box with further steps to activate your Google account appears. Read it carefully and click OK.

    AweSync.Mail - Wizard

  4. Click Continue button in the browser window - you'll see the notification "Account access enabled" then.

    AweSync.Mail Access Allowed

  5. Go back to Awesync.Mail wizard. You'll see the message "Try to verify your account again" - click OK. You should receive the message "Entered Google credentials are valid" - click OK.

    AweSync.Mail - Wizard

  6. Enable mail sync and check mail file settings

    AweSync.Mail - Wizard

  7. Enable contacts sync (if needed) and configure synchronization mode

    AweSync.Mail - Wizard

  8. If contacts sync was enabled on previous step, configure how to process contacts on the first sync

    AweSync.Mail - Wizard

  9. You are almost done! You can activate Awesync.Mail in Activation screen or skip this step, ckick Done to save your settings and start synchronization of your mail right away by clicking on Sync Now button! You'll be able to return to Settings any time you wish to change or add something.

Congratulations on setting up your Lotus Notes and Google Mail synchronization! If something goes wrong, you need any help or if you have any questions, please send email to support team.

AweSync.Mail - Wizard

AweSync.Mail Settings Explained



General Settings

AweSync.Mail Settings - General

Auto sync every ... minute(s): sets a time period in minutes to synchronize your mail automatically.

Autorun on computer startup: when this option is checked, Awesync.Mail will be launched on your computer startup automatically.


Network Settings

AweSync.Mail Settings - Network

Use proxy: this option should be enabled if your network uses proxy.

To enable HTTP proxy functionality in Awesync.Mail, after you select Proxy option in settings, you'll need to activate your Google account - you will be prompted about it in Google Settings section. Please follow the instructions provided there.


IBM Notes ID

AweSync.Mail Settings - IBM Notes ID

Username: your username is detected automatically based on your Lotus Notes configuration.

Password: enter your password and click Verify button.


Google Account

AweSync.Mail Settings - Google Account

Google email: Your Google email address.

Password: Enter your password and press Verify button. If you selected to use proxy, the following message may appear. Read it carefully and click OK.

AweSync.Mail Settings - Google Activation

Click Continue button in the browser window - you'll see the notification "Account access enabled" then.

AweSync - Configuration Wizard - Welcome

Go back to Awesync.Mail settings. You'll see the message "Try to verify your account again" - click OK. You should receive the message "Entered Google credentials are valid" - click OK.


AweSync.Mail Settings - Updates



AweSync.Mail Settings - Activation

Software is activated until... Displays the date when your subscription expires. ´╗┐Awesync.Mail is offered on basis of a yearly subscription.

Activation code: Calculated automatically.

Product key: To activate Awesync.Mail, enter the product key in the field and press Activate button. If you don't have a key and want to buy one, press Buy Key Now button - you'll be redirected to a purchasing form.

Notify for expiring product key: If you want to be prompted about expiration of your product key, select Yes and specify number of days before expiration of your key.



AweSync.Mail Settings - Mail

Here you can enable or disable mail synchronization


Mail - IBM Notes

AweSync.Mail Settings - Mail - IBM Notes

Database Location and Database Path: If your password is entered correctly, your mail database settings are determined automatically, and you can change them later if needed.

Folders to sync: by default All Folders option is selected and all folders from Lotus Notes mail database will be synchronized with Google. To select particular folders in the database, All Folders option should be disabled and Select folders button can be clicked to choose needed ones. Note that Inbox folder cannot be deselected and will always be synchronized.

Sync emails: ... days back: Defines for how many days in the past email messages are synchronized.

Sync encrypted emails: Enables encrypted email messages synchronization.

Mark synchronized email as read: If this option is enabled, all emails will be marked as read on sync side. If option is disabled, read mark on synced email will be the same as of original email.


Mail - Google

AweSync.Mail Settings - Mail - Google

Target folder to sync: By default, Awesync.Mail will create the folder named Lotus in your Gmail account. It's possible to select any other custom folder from the list - press Refresh button, and Awesync.Mail retreive the list of custom folders from Google. It's possible to create new folder in Google directly from Awesync.Mail interface - it will appear in the list of folders instantly.

AweSync.Mail Settings - Folders Creation

Enter the name of the new folder and select a location for that folder in Google. If -NONE- is selected, the folder will be placed in folders root.


Enable contacts synchronization if needed. Please note that for compatibility with Lotus Notes 6.5 AweSync synchronizes contacts only with local Lotus Notes address book. If you want to synchronize your iNotes contacts, please setup synchronization of your iNotes contacts with a local address book.

Synchronization mode

You can skip synchronizing contacts with empty names. Google adds all your senders and recipients to your contacts automatically, so this options helps to exclude these from synchronization, until you explicitly edit and specify at least their name (as well as other details).

Processing of contacts on the first run option is available only if you didn't run contacts synchronization yet. You can merge them all together, and then manually clean them up if duplicates appear. Or you can remove all contacts on one end (ex. in Google), and then pull all contacts from the other (ex. from Lotus to Google).


Contacts - IBM Notes

AweSync.Mail Settings - Contacts - Notes

Here you can configure which IBM Notes address book should be synchronized with Google and how Google Groups should be translated to IBM Notes entities.

Also, option "Move IBM Notes contacts to My Contacts Google Group" allows you to see synced contacts in default "Contacts" view in Google interface.


Contacts - Filtering

AweSync.Mail Settings - Contacts - Filtering

Here you can limit synchronization of contats to only selected Google categories